Mata Ahupae | Administrator, Physics Programme

• Are you interested in a fixed-term, full-time role until April 2025?
• Can you provide accurate and timely administrative and operational support to staff and school management?
• Do you have good written and oral communication skills with experience using software such as MS Word, Excel, and Outlook?

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is a global-civic university with our marae at our heart. This iho draws off our heritage and is further defined by our tūrangawaewae, in particular Wellington, Aotearoa, and the Asia-Pacific, all of which are expressed in our position as Aotearoa New Zealand's globally ranked capital city university.

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata Ahupae - Administrator, Physics Programme in Te Wānanga Matū - School of Chemical and Physical Sciences. This is a fixed-term, full-time role until April 2025, and makes a significant contribution to the administrative support structure with the school.

Key responsibilities:

• Provide accurate and timely administrative and operational support to staff and school management in the areas of undergraduate/postgraduate programmes and processes and executive assistance to school committees, including minute taking.
• Assist in updating and maintaining the school’s website including undergraduate and postgraduate material, marketing and staff material, seminar information, and ensuring available online documents are up to date.
• Provide a client focused approach to current and prospective student’s needs, both external and internal, to ensure that all current and prospective students are responded to in a professional and responsive manner, answering queries and providing information on courses.

Ō pūmanawa - About you

You will:

• Be a motivated, customer-focused individual who can take the initiative, and provide excellent administration support.
• Thrive in this role with an excellent manner with people, strong attention to detail, and self-management skills.
• Be a highly organised self-starter and natural relationship builder, who relishes working autonomously as well as contributing positively to a high performing team.
• Need effective time management and forward planning to balance deadlines.
• Have the ability to remain calm under pressure and thrive working with a diverse range of stakeholders.
• Maintain a high standard of service to both students and staff.

This role is busy, challenging, extremely rewarding, and interesting for the individual with the right temperament.

Ētahi kōrero hai āwhina i a koe - Why you should join our team

Our team is fast-paced, likes sharing ideas, and working in a collaborative style. We offer you flexible working arrangements, learning & development programs for Te reo Māori.

Role Description

Close Date for Vacancy: 21 July 2024.

Contact Details for Vacancy: If you have any questions regarding this role please get in touch with Kara Eaton, Pou Hautū - School Manager (04 463 5946 or kara.eaton@vuw.ac.nz) or alternatively contact Monika Hanson, Faculty Operations Manager (monika.hanson@vuw.ac.nz). But applicants should follow all steps listed below.

Important - Application Steps and information

Download and complete the University Application Form, please include the position title and reference number (Mata Ahupae | Administrator, Physics Programme, #1618). Then, please combine your cover letter, CV, and the University Application Form into a single file (preferably in pdf format). Click Apply and follow the process to enter your contact details and attach your combined file (CV, cover letter and the University application form) using the “CV/Resume” button.

If you are unable to combine your documents or have further supporting documents, please email these to erecruit@vuw.ac.nz stating the reference number and position title from the advert in the subject line.